The Customer as a Colleague Agile Project Collaboration as a Trump

Agile Project Collaboration as a Trump

The Customer as a Colleague

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Agile: “able to move quickly and easily, able to think and understand quickly” – thus, according to the definition of “agile”, it is definitely a good choice of approaching projects. Agile project management does not only make sense in software development and R & D projects as is usual, but offers a far greater range of uses.
Behind the word “agile” lies a method that structures and organizes the blurriness that comes with all forms of projects, in order to make them plannable, calculable and efficiently implementable.

Agility plays a crucial role within consulting companies in order to reflect on the dynamics and complexity of requirements – to then process them transparently. Equally, it can also realize projects with a strong focus on creation, as originality and innovation can be accommodated with the necessary frameworks also in projects on tight schedules.

Risks in Project Work



The more complex and varied a task is, the more its planning differs from the execution that follows. The projects then are usually completed in principle, yet the final result often does not meet the customer’s expectations regarding quality and adherence to schedules and costs. The reason for this often lies in the approach one takes:

  • The exact target can oftentimes not yet be formulated at the beginning
  • Only in specific phases can a concrete approach to the solution be developed
  • The needs often change with new findings throughout the process of the project

Rigid methods such as the waterfall model are not designated for the organic development of a project; it is treated like a nuisance – with significant implications:

  • Necessary intermediate steps only become clear during the course of the project and delay further development as they are unable to be considered simultaneously
  • Additional expenses arise that were originally not fully budgeted in the cost estimation
  • The result is a patchwork job of original requirements, interim results, and subjective optimal solutions

Agile Development as an Approach to Customer Collaboration



Agile project management involves the customer as an active collaborator – as someone to enable feedback and provide input. It gives him the right tools in hand, even when fast development cycles and technological progress make it harder for him to know the concrete result of the project already. The customer commissions an external contractor with a project in its entire complexity, yet obtains the discretionary competence due to agile management; an partition of power and skills that eventually leads the project to an optimal result.

In order to work out the developments and results with the customer in the following process, to coordinate and get the green light to proceed, kalbeck.media works with agile methods; supported, tracked, and visualized on a separate collaboration platform under projects.kalbeck.com. Transparency and flexibility are the top priorities. Feedback and ratings from customers and emerging issues can be prioritized, categorized and considered regarding their potential for any further implementation. The customer can decide how his project is going to be implemented and is provided with the compromises or extensions that would come with the preponing of issues as well as the efforts that would come with the selection or deselection of features.

Agile project management does not make developers faster but more efficient; designers do not become more creative, but are able to more quickly find imagery and implementations that correspond to the needs of the customer and yet retain exceptional character; strategists ultimately do not present more measures, yet can more accurately identify those that fit the individual company on all levels.

Agile management is not a guarantee of cheaper or faster projects, rather it depicts a problem in a more realistic way than other models pretend to do and takes the right approaches to try and solve it.

Good Reasons for Agility



Transparency of Implementation and Progress
  • Efforts are estimated directly from the team
  • The status of the project is visible in detail and comprehensible at any time
  • The estimation of efforts make the realization of extensions or changes transparent to the customer


Optimized Communication
  • Bugs or requests for new features can be reported via a single access point
  • Early feedback enables continuous quality assurance and optimization
  • At the end of the project it is not the hope for a contemporary result to be expected, rather the knowledge about the best solution on both ends


  • Result-oriented Development
    • Customers can verify approaches and implementations and adapt steps if needed
    • First results are quickly visible
    • Releases are performed in short and defined intervals
    • For large projects smaller rollouts are also possible with intermediate steps to integrate results gradually in the enterprise workflow and to anchor them in the company


    Accorded Priority
    • The focus of the customer is not only reflected in the order, but is supported by his prioritization in the current project
    • The subjectively most important points can be prioritized and implemented even in a short period of time


    High Flexibility
    • Adjustments are possible between separate releases
    • The individual project phases are defined by the customer through his prioritization

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    Agile project management involves the customer as an active collaborator – as someone to enable feedback and provide input. It gives him the right tools in hand, even when fast development cycles and technological progress make it harder for him to know the concrete result of the project already.

    Good Reasons for Agility:
    • Transparency: Efforts are estimated from the team, the status is visible at any time
    • Communication: Bugs or requests are centrally collected, early feedback enables continuous quality assurance
    • Result-orientation: Clients prioritize tasks and decide on the focus of the project
    • Flexibility: Adjustments are possible between the releases

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